Contact Us
Nick Stewart
Power Platform, Tech

Power Automate Explained in Under 5 Minutes 

Long-winded processes can be a productivity killer. They take up a lot of time and energy, not to mention their impact on your employees’ morale.  

When you automate tedious processes, you can free up your time and energy for more important things like growing your business. In fact, automating your business can help you gain a competitive edge over other companies in your industry by increasing productivity and improving efficiency. This can be anything from setting up a recurring task like sending out a monthly newsletter to the process of filling out information on your website. 

It’s time to automate those processes—and it’s easier than you think! 

Power Automate is a tool that lets you automate your business without having to be an expert in programming. 

Power Automate helps you get things done faster, so you can spend less time doing boring stuff and more time focusing on what matters: growing your business. 

What is Power Automate?

Power Automate is a cloud-based software tool that can help you automate your business processes and make them more efficient. 

Power Automate allows you to create custom workflows triggered by specific events, like when a customer places an order or makes a payment. You can also use Power Automate to send notifications and alerts to ensure your team stays on top of everything.  

Power Automate integrates with third-party applications and systems that are important to your business. There are over 1000 active connectors for all kinds of apps, including popular ones like Slack, Facebook Messenger, Google Calendar, and Twitter. 

What’s more, Power Automate has several features that are designed specifically for businesses. For example, it’s easy to set up a schedule, so tasks are completed at the right time and in the correct order.  

Because Power Automate is cloud-based, it’s accessible anywhere, anytime—no matter where your employees are. 

How it works

Let’s start with connectors: Connectors are how you connect your app with Power Automate. If you want to automate something, chances are there’s a connector for it.  

There are two types of connectors: free and premium. Free connectors help with anything from basic automation to complex processes, but they have limited functionality and require manual intervention. Premium connectors offer more features and are used for more complex automation. 

For example, suppose you want to pull data from Salesforce into Excel automatically every week. In that case, a free connector could do this—but it would require manual intervention every time the process updates. A premium connector would automatically pull the data without requiring any intervention on your part. 

One of the most valuable features of Power Automate is templates. Templates are the easiest way to start creating a workflow. They’re pre-made workflows tested and proven to work in the real world. All you need to do is choose your pre-built template and sign into the apps it uses. Power Automate then does all the work for you and creates your workflow.  

Of course, you can build your workflows in Power Automate if there isn’t a template that solves your problem. Workflows in Power Automate consist of triggers, actions and conditions. 

A trigger happens outside the workflow; for example, CRM creates a new contact or sends an email to your inbox. Triggers happen automatically when a specific event occurs (like getting an email), or they can be manually triggered by you when you need them (like when someone pays for their order). 

An action is an activity performed by one or more users—it could be something like sending an email, creating a new record in CRM or posting a message to a Team. 

A condition defines what needs to happen before an action takes place. Power Automate bases conditions on time (like “when I enter the office”), on location (“when I’m at home”) or even on certain events occurring (“when there’s a new email in my inbox”). 

Workflows use low to no code, so you can quickly build your workflow without years of developer experience under your belt. 

How can my business use Power Automate?

You can create workflows in Power Automate that automate approval processes, schedule events, trigger manual actions, and more. 

Here are some examples of workflows you can create in Power Automate: 

-Approvals: Using Power Automate, you can manage document approvals across multiple services. You can, for instance, create document approval flows that approve invoices, work orders, and sales quotations. Additionally, you can create approval flows for vacations, overtime work, and travel. 

-Scheduled: This workflow allows you to schedule regular tasks for repetitive events like sending out monthly newsletters or updating social media accounts. It’s great for anyone who needs to run their business without spending hours doing menial tasks every day. 

-Manual: This workflow allows you to quickly run a task whenever necessary without remembering when it’s due – you simply click a button. It will automatically run the workflow for you whenever you need it. 

-Trigger: A trigger runs another workflow when it meets certain conditions automatically (e.g. someone updates a file). They’re great for automating repetitive tasks like sending monthly reports or keeping up with email marketing campaigns. 

You can use Power Automate at your company in many different ways, but even if you only use it for one thing, it will save you tons of time and energy! 

Should I leverage the Power of Power Automate?

If you want to be more productive and efficient while saving time and money, you should definitely consider automating your business processes. Power Automate is an incredibly powerful business process automation tool built directly into Microsoft Office 365. It is accessible on top of the industry’s leading business productivity suite, putting an incredible amount of Power into your organization’s hands. With the help of Power Automate, your team can automate almost any repetitive task, helping you get more done faster. The possibilities are endless! 

Power Platform, Tech

Microsoft Power Apps Explained in Under 5 Minutes

Today, businesses are constantly trying to find ways to stay ahead of the curve. They’re looking for ways to increase efficiency and drive profits by using technology that will make their workflows more efficient. But up until recently, there wasn’t really a way to do this without hiring an entire IT department—which is expensive and time-consuming.

That’s where Microsoft Power Apps comes in. It allows businesses of all sizes to build apps for their employees on the fly with minimal training. Instead of having to hire an entire team of developers (and pay them for months on end), you can use Power Apps in just a few hours! This means that you can get your app up and running in no time and start seeing results with as little as 10 minutes of training!

What are Power Apps? 

Microsoft Power Apps is a cloud-based platform that lets you build business applications quickly. It’s part of the Microsoft Power Platform, including Microsoft Power Automate, Power Virtual Agents and Microsoft Power BI. You can create everything from a simple contact form to a full-blown CRM system, all with just a few clicks and a little bit of work.

Because it’s built on the Microsoft cloud, PowerApps gives you access to the same tools and infrastructure developers use to build their own apps. This means you won’t have to hire an expensive developer or learn to code yourself to make the most out of PowerApps’ features.

The platform is designed specifically for business users, so it’s easy to use even if you’re unfamiliar with coding languages like HTML or CSS. You can even use PowerApps without any programming knowledge at all—it will provide templates for everyday tasks such as creating forms or building dashboards that show information about your organisation’s progress toward goals set by management or leadership teams.

PowerApps also allows users outside of IT departments (like marketing teams) to build custom apps without any technical expertise! The platform was designed specifically with non-technical users in mind, so there are no special requirements (like installing software on each machine) before using PowerApps on an individual basis.

Building PowerApps is relatively simple because it has an easy drag-and-drop interface. You can drag tables, actions, text, images, or whatever you want to include in your app and move it around with your cursor. PowerApps also comes with a library of sample apps that you can use as a starting point for your own creations. This means that you can quickly get started with something similar to what you need, then customise it until it works exactly how you want it to.

Data is at the heart of most apps, including Power Apps. You connect your app to a data source to bring data into your app. To communicate with the data source, the connection uses a connector. In Power Apps, you can connect to hundreds of popular services and on-premises data sources, such as SQL Server, Office 365, Salesforce, Twitter and more.

What type of apps are there? 

Power Apps offers two ways to create apps: model-driven or canvas-based.

Canvas Apps

Canvas apps are what most people think of when they hear the words “Microsoft PowerApps.” Like an artist’s canvas, canvas apps start with a blank screen manually laid out by the creator. Each element on the canvas can be placed according to the creator’s preference.

Canvas apps can be built either with or without a Dataverse database because data and services are accessed through connectors. These are mobile-friendly, responsive web pages that you can use to create custom forms, surveys, or other simple data-entry interfaces. You can then share these canvas apps with others, who can edit them without needing to know any code.

Model Driven Apps

Model apps are more complex than canvas apps and require a Microsoft Dataverse database. But they are also more helpful at solving specific problems. For example, a model app will probably be your best bet if you need to build an app for managing an extensive database or configuring business settings (like time zones). Model apps work by storing data in SharePoint or Azure SQL Database databases and allowing users to update this data through the web browser or using Excel workbooks.

How can my business use Power Apps?

Whether the process is internal or client-facing, PowerApps has endless possibilities. PowerApps can help improve communication, productivity and efficiency within an organisation and speed up decision-making processes.

Here are just a few ways you can use PowerApps:

For example, you could use it to create an app that lets your customers pay bills online and then export the data into a spreadsheet. Or you could use it to create a survey for your employees about their work experience and send it out via email.

You can use PowerApps to set up a customer support team that can provide real-time help to clients. This means that customers will never be left wondering if they’re being taken care of properly because they’ll always have access to someone who can answer their questions immediately.

You can also use PowerApps to ensure that new employees are trained on your company’s latest procedures and processes. The platform allows you to create training modules automatically when an employee starts working with you, so they don’t have to spend time figuring things out on their own—they just get it done!

With a bit of practice, you’ll be able to use PowerApps to help your business save time, money, and energy—and make your job easier!

Should I leverage the power of Power Apps?

PowerApps is definitely a tool worth checking out, especially if you’re interested in introducing more automation into creating business applications. If you would like to get a little more hands-on with your technology, PowerApps also offers detailed tutorials that take users through every step of the creation process. This is perfect for users who are new to the concept of business application creation and may be overwhelmed by the number of tools available.


Power Apps: Doing for Applications What WordPress Did for Websites

In the past, businesses with small budgets had no hope of getting a website. You had to have deep pockets to afford bespoke software and pay HTML developers big bucks to build a website from scratch. This was before companies like WordPress and Go Daddy came along, allowing small business owners to build their own custom websites quickly and cheaply.

Fast forward to the present day, and Microsoft is doing the same with app development. Nowadays, you don’t need a million pounds and a team of developers to create business applications. With PowerApps, you can build apps right inside Word, Excel, and PowerPoint that can interact with over 400 sources of data. Powerapps democratizes the idea of apps. It makes it easy for small businesses to use powerful apps on their smartphones and tablets without breaking the bank.

The PowerApps Surge

Since its initial release in January 2016, Microsoft PowerApps has generated a lot of excitement. People love the idea of being able to turn their spreadsheets, Word documents, and PowerPoint slides into actual applications. You can build an application without having years of experience in developing software and without having to study any software language. You just need PowerApps.

At its core, PowerApps does for applications what WordPress did for websites, causing innovation to flourish and spreading opportunity to many who had previously been left out of the equation. With Power Apps, small business owners can now quickly create mobile business apps for Android, iOS, Windows (Modern Apps), and almost every web browser that connects easily to data sources in your business.

In addition to being able to connect to databases and on-premises data sources, Power Apps has brought in connectors for Salesforce and other popular user database systems. This flexibility further enhances PowerApps because most people are familiar with Microsoft Office 365. It integrates into their workflow.

How Microsoft Gave Tools to Non-Developers

PowerApps enables non-developers to use low-code tools to build data-centric, responsive and secure apps that run on any device and in most modern browsers. That means that anyone in your company, regardless of their technical expertise or abilities, can build apps so that the business can offload some tasks from IT. You can use PowerApps to connect your existing business systems, create new ones or build simple mobile forms that simplify completing tasks in the field. You can do this in minutes or hours instead of days or weeks with traditional programming languages like C# or Java.

This is crucial for the small business owner with limited resources and budgets and a greater need for apps that can help them manage their finances, customer service and more.

So what can you build with PowerApps?

With PowerApps, you can build apps from scratch or use PowerApps templates. Templates are quick ways to create apps that use connected data sources. In addition to Microsoft’s templates, you can extend and customize them to meet your needs. Some examples of templates are:

  • Site Inspection App
  • Budget Tracker App
  • Employee Ideas App
  • Service Desk

PowerApps also provides the ability to create modern applications from your data. There are several out-of-the-box connectors to different systems, such as Azure, SQL, Slack, SharePoint, Salesforce, and Dropbox, to name a few. Custom apps are where it gets exciting because the possibilities are endless. You can create whatever app you need, for example:

  • A simple checklist app that lets you tick off the items on a list
  • An expense reporting app where you upload receipts, and it automatically calculates your total expenses by category and deducts them from an expense account balance
  • An HR onboarding form that captures all the information needed to get new hires up and running in their role
  • A tracking app to help record customer inventory or products

PowerApps can build apps that are accessed in Microsoft Teams, SharePoint and websites by your employees or customers.

Why are PowerApps great for SMBs?

1.      Saves money

One of the best things about PowerApps is that it can save your company money. Buying off-the-shelf software is expensive and often does not meet business needs. With PowerApps, you don’t need code, developers or IT departments. You don’t need to hire additional staff or pay hefty developer fees. You don’t need to own a data centre or servers; everything runs from Microsoft’s secure cloud infrastructure.

2.      Fast Deploying

Another significant advantage of Power Apps is how fast you can develop a professional app. Businesses no longer need to wait for IT. Compared to traditional development methods, Power Apps makes it much easier for your IT company to develop and deploy apps. Through a drag-and-drop interface and pre-built templates, the low-code platform makes building a user interface connecting data more accessible within weeks. You also won’t have to worry about app store approvals or the long wait times for getting your app approved by the Apple App Store or Google Play Store (if you choose to publish on those platforms).

3.      Easily scalable

For your apps to keep up with your business, they need to grow. PowerApps is built on Azure so that you can rely on the robust infrastructure of Microsoft. Whether you need to build one app or one thousand apps, PowerApps can help you be agile and grow with your business.

Final Word

PowerApps’ technology may very well be revolutionary: it allows us to build and publish apps then use them on an unlimited number of devices and share them with others. The possibilities for what we as individuals and professionals can do with these apps seem endless. For example, entrepreneurs can create business plans and financial spreadsheets for managing budgets.

The future of designing apps for business is looking bright, and it’s all thanks to programs like Microsoft PowerApps. With powerful tools at your disposal, why wouldn’t you be eager to start building your next big idea today?