Document Legislation App

Established in 1975, ProAktive is a leading provider of comprehensive insurance, health and safety management, HR support, and environmental monitoring solutions throughout the UK. Recognised as a 'Chartered Insurance Broker' by the Chartered Insurance Institute, they demonstrate an unwavering commitment to maintaining the highest standards of knowledge and capability within their team. With experienced risk advisers, ProAktive consistently delivers exceptional value to clients, fostering long-term relationships and tailoring top-notch services to meet their diverse needs.

ProAktive staff endured the cumbersome manual process of updating documents, where crucial HR policy documents were stored across various SharePoint locations, each with different versions. Whenever a change was made to one of these, all the other versions required updating to reflect the same changes. To do this, ProAktive staff located all the versions themselves, and manually updated every single one.

• Unnecessary time consumption: ProAktive's staff were drowning in a sea of document versions, spending valuable time updating minute details.

• High risk of missing versions: Manual updates lead to inconsistencies and errors.

To help ProAktive solve their frustration in updating their document, we developed an app that automates the generation of Word documents. Developed by Power Automate, the app simplifies the process by offering users two input boxes: one for specifying the text to be replaced and another for entering the new version. Once initiated, the app retrieves the original template, automatically replaces the specified text across all versions, and seamlessly saves them in SharePoint.

• Time is Money: Our app slashes document updating time from hours to minutes, allowing ProAktive staff to focus on tasks that truly matter.

• Precision Guaranteed: With 100% accuracy, our app ensures that every document is updated, eliminating the risk of missing versions and maintaining consistency and professionalism.